PDF Docs: End-of-Year Binder Workflow

Intro to using PDF Docs to consolidate financial year workpapers; difference between Binder (compile) and Organizer (annotate).

Open Binder → Project from template, choose the BDRT template (individual or non-individual) and name the project.

Change default save location to Advice 9 Dropbox → PDF docs → MyBinders so binders are shareable and accessible to the team.

For non-individuals add a Tax folder to the template top-level headers; understand how headers create the PDF navigation.

Save company workpapers into the project’s Workpapers folder and note differences when sourcing from Xero vs HandyLedger.

Remove working columns/comments, use Ctrl+P to DocsCorp PDF printer, send resulting PDF from PDF Organizer to the open binder project.

Use CA/NCA/CL/NCL/I/E/EQ prefixes (e.g., CA1, CA2) and order items to match financial statements for easy placement.

Use bank reconciliation as CA1 (master/title page) and keep BAS reconciliations in sequential order; supporting docs get A/B suffixes.

For journals or multi-sheet workpapers select print area or 'Print Selection' to ensure entries stay on one page before sending to the project.

After pushing PDFs to the binder, drag them into the correct folder, rename (Excel sheets default names) and use CQ1, CFWD, GE conventions.

Stick to existing workpaper naming (e.g., NCL3, NCI5) even if statement order differs to avoid confusion.

Use the individual template (ITR) with folders for tax return, queries, ATO portal, income summary, investment, rentals, source docs, etc.

Add queries/responses (even blank), save individual summary and income details, format and print these pages to PDF Docs.

Save a copy of the tax return to the binder. If a source doc is signed, print it to PDF first so signatures don’t block later adjustments.

Place copies of source docs under 'Source Documents' (A, B, B1...), and put created workings under workpaper codes (e.g., T3.A) for reference.

For rentals use macro T6 with sub-items (T6A, T6B) per property and supporting docs underneath as A1, A2 so properties stay grouped.

Open compiled binder in PDF Docs Organizer to view bookmarks; add comments, highlights, shapes and reference workpapers (e.g., T2, T4).

Confirm any final questions and finish the session; ensure regular saves throughout the process to prevent data loss.